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Discover Maintenance FY 2027 #1033

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Description

@chriswnek

Benefit

Ongoing maintenance and process improvements for Discover

Acceptance Criteria

FY27 Q2

  • TBD

FY27 Q1

  • Recruit someone to assist Rick with user signups - Hank is the winner!
  • Draft & send email to subcontractors, informing that they are going to pay if usage is over 250GB per month
  • Add "No Automated/AI processes" language to the signup forms
  • Add "No Automated/AI processes" language to Welcome to Discover emails
  • Create Welcome to Discover email templates for licensed and non-licensed users
  • Add "No Automated/AI processes" language to website information pages
  • Get subcontractors to fill out the Organizational Usage Agreement again
  • Send email to licensed (non-education) users for a reminder that automated processes are prohibited
  • Publish a blog post that automated processed are prohibited

Notes

Risks

Issue Reference

Activity

  1. added
    ongoingThis is an ongoing task that is completed multiple times
    core functionThis task is a mandated function
    on Jun 18, 2026
  2. changed the title [-]Discover Maintenance (FY27 Q1)[/-] [+]Discover Maintenance FY 2027[/+] on Jun 25, 2026
  3. rkelson commented on Jul 14, 2026

    @rkelson
    Member

    Had a meeting with Hank to discuss the administration of the server and how to deal with user signups.

  4. rkelson commented on Oct 13, 2026

    @rkelson
    Member

    Some Discover maintenance to note over the last few months:

    • the Kane County user created a local caching process that has greatly reduced the number of request and data usage to Discover
    • Kevin Bell from slcorp user ran an automated process against the services and when I figured it out I immediately contacted them to stop.
    • Morgan County user removed the HxGN imagery from their web app. We are going to look at the usage after a month, then look at adding it back to the app but not as the default.
    • Both pccorp and WFRC we provided new wide-open quad links and their old link shut down considering they had published the open link.
    • dps attempted to run an Esri tool to extract building footprints statewide. Fortunately the process failed.
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