Add Steering Committee meeting agenda process and tools

[makubacki]

Introduces the ODP Steering Committee meeting process, associated documentation, and automation tools.

Primary Process Document

• STEERING-COMMITTEE-MEETING.md: Documents the agenda, cancellation, meeting, and follow-up process.

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Agenda Automation Content

Summary: A GitHub workflow wraps a Python script to generate a blank agenda for an upcoming meeting. Nearly all logic is in the Python script since it is more maintainable that a workflow file. Basic info (like meeting chair, the Teams link, etc. is in config.toml). It only needs to be edited when that info changes. Once a month, a pull request will be created with a blank agenda file for the upcoming meeting. The date, time, and Teams link will be filled in. Once approved and checked in, new agenda items are added to the file manually by anyone with pull requests. Steering committee members approve pull requests, and the overall process follows that described in STEERING-COMMITTEE-MEETING.md.

• steering-committee-meetings/agenda-template.md: Agenda template.
• steering-committee-meetings/scripts/generate_agenda.py: Generates an agenda from the template and config files.
• steering-committee-meetings/scripts/config.toml: Meeting details used to create the upcoming agenda.
• steering-committee-meetings/scripts/requirements.txt: Python dependencies for the agenda generation script.
• .github/workflows/create-meeting-agenda.yml: Nightly workflow that generates the next agenda when due and opens a pull request.

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Miscellaneous Docs

• steering-committee-meetings/README.md: Brief information on directory overview and usage.

[Copilot]

Pull request overview

This PR introduces a documented ODP Steering Committee meeting agenda process and adds automation (GitHub Actions + a Python generator) to periodically create a new, pre-filled agenda markdown file from a template and TOML config.

Changes:

• Added a steering committee meeting process document describing agenda creation, finalization, cancellation, and minutes.
• Added agenda-generation tooling (generate_agenda.py, config.toml, requirements.txt) plus an agenda template and directory README.
• Added a scheduled GitHub Actions workflow to run the generator and open a PR when a new agenda is created.

Reviewed changes

Copilot reviewed 7 out of 7 changed files in this pull request and generated 8 comments.

Show a summary per file

File	Description
steering-committee-meetings/scripts/requirements.txt	Adds Python dependencies for agenda generation.
steering-committee-meetings/scripts/generate_agenda.py	Implements agenda generation, recurrence calculation, and GitHub Actions output for automation.
steering-committee-meetings/scripts/config.toml	Defines meeting metadata and recurrence used by the generator.
steering-committee-meetings/README.md	Documents the meetings directory and manual generator usage.
steering-committee-meetings/agenda-template.md	Provides the canonical agenda template with placeholders and contributor guidance.
STEERING-COMMITTEE-MEETING.md	Defines the end-to-end meeting/agenda/minutes process.
.github/workflows/create-meeting-agenda.yml	Nightly workflow to run the generator and open a PR when an agenda is due.

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