feat(billing): bill by threshold to prevent cancellation edge case (#1583)

* feat(billing): bill by threshold to prevent cancellation edge case

* fix org billing

* fix idempotency key issue

* small optimization for team checks

* remove console log

* remove unused type

* fix error handling

Author: icecrasher321

apps/docs/content/docs/en/execution/costs.mdx

@@ -166,6 +166,38 @@ Different subscription plans have different usage limits:
 | **Team** | $500 (pooled) | 50 sync, 100 async |
 | **Enterprise** | Custom | Custom |
 
+## Billing Model
+
+Sim uses a **base subscription + overage** billing model:
+
+### How It Works
+
+**Pro Plan ($20/month):**
+- Monthly subscription includes $20 of usage
+- Usage under $20 → No additional charges
+- Usage over $20 → Pay the overage at month end
+- Example: $35 usage = $20 (subscription) + $15 (overage)
+
+**Team Plan ($40/seat/month):**
+- Pooled usage across all team members
+- Overage calculated from total team usage
+- Organization owner receives one bill
+
+**Enterprise Plans:**
+- Fixed monthly price, no overages
+- Custom usage limits per agreement
+
+### Threshold Billing
+
+When unbilled overage reaches $50, Sim automatically bills the full unbilled amount.
+
+**Example:**
+- Day 10: $70 overage → Bill $70 immediately
+- Day 15: Additional $35 usage ($105 total) → Already billed, no action
+- Day 20: Another $50 usage ($155 total, $85 unbilled) → Bill $85 immediately
+
+This spreads large overage charges throughout the month instead of one large bill at period end.
+
 ## Cost Management Best Practices
 
 1. **Monitor Regularly**: Check your usage dashboard frequently to avoid surprises

apps/sim/app/api/billing/update-cost/route.ts

@@ -3,6 +3,7 @@ import { userStats } from '@sim/db/schema'
 import { eq, sql } from 'drizzle-orm'
 import { type NextRequest, NextResponse } from 'next/server'
 import { z } from 'zod'
+import { checkAndBillOverageThreshold } from '@/lib/billing/threshold-billing'
 import { checkInternalApiKey } from '@/lib/copilot/utils'
 import { isBillingEnabled } from '@/lib/environment'
 import { createLogger } from '@/lib/logs/console/logger'
@@ -148,6 +149,9 @@ export async function POST(req: NextRequest) {
       addedTokens: totalTokens,
     })
 
+    // Check if user has hit overage threshold and bill incrementally
+    await checkAndBillOverageThreshold(userId)
+
     const duration = Date.now() - startTime
 
     logger.info(`[${requestId}] Cost update completed successfully`, {

apps/sim/app/api/wand-generate/route.ts

@@ -3,6 +3,7 @@ import { userStats, workflow } from '@sim/db/schema'
 import { eq, sql } from 'drizzle-orm'
 import { type NextRequest, NextResponse } from 'next/server'
 import OpenAI, { AzureOpenAI } from 'openai'
+import { checkAndBillOverageThreshold } from '@/lib/billing/threshold-billing'
 import { env } from '@/lib/env'
 import { getCostMultiplier, isBillingEnabled } from '@/lib/environment'
 import { createLogger } from '@/lib/logs/console/logger'
@@ -133,6 +134,9 @@ async function updateUserStatsForWand(
       tokensUsed: totalTokens,
       costAdded: costToStore,
     })
+
+    // Check if user has hit overage threshold and bill incrementally
+    await checkAndBillOverageThreshold(userId)
   } catch (error) {
     logger.error(`[${requestId}] Failed to update user stats for wand usage`, error)
   }

apps/sim/lib/billing/constants.ts

@@ -19,3 +19,9 @@ export const DEFAULT_ENTERPRISE_TIER_COST_LIMIT = 200
  * This charge is applied regardless of whether the workflow uses AI models
  */
 export const BASE_EXECUTION_CHARGE = 0.001
+
+/**
+ * Default threshold (in dollars) for incremental overage billing
+ * When unbilled overage reaches this amount, an invoice item is created
+ */
+export const DEFAULT_OVERAGE_THRESHOLD = 50