![\\\"The](\\\"/assets/cms-help/editor-imported-warning.png\\\")
This guide shows you how to create and publish pages, keep them easy to find, and look after the content of the service. Every screenshot is taken from the service itself.
\"}},{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"For example, schedule a page\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}}]]},{\"kind\":\"region\",\"layout\":\"single\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Start here\"},\"anchor\":\"start-here\"}]]},{\"kind\":\"region\",\"layout\":\"halves\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"card\",\"props\":{\"title\":\"For editors\",\"body\":\"Create pages, build them from widgets, publish and schedule them, and edit the fixed text of the service.\",\"href\":\"/help/how-to-use-the-cms/for-editors\"}}],[{\"kind\":\"widget\",\"type\":\"card\",\"props\":{\"title\":\"For administrators\",\"body\":\"Organise the site, move content between environments, read the search figures and decide who can do what.\",\"href\":\"/help/how-to-use-the-cms/for-administrators\"}}]]},{\"kind\":\"region\",\"layout\":\"halves\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"card\",\"props\":{\"title\":\"If something looks wrong\",\"body\":\"A page that will not show, a change that has not appeared, a search that finds nothing.\",\"href\":\"/help/how-to-use-the-cms/troubleshooting\"}}],[{\"kind\":\"widget\",\"type\":\"card\",\"props\":{\"title\":\"Words used in this guide\",\"body\":\"Region, widget, content block, draft, live and the rest, in plain English.\",\"href\":\"/help/how-to-use-the-cms/glossary\"}}]]},{\"kind\":\"region\",\"layout\":\"single\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"I want to\"},\"anchor\":\"i-want-to\"}]]},{\"kind\":\"region\",\"layout\":\"two-thirds-one-third\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| I want to | Go to |
|---|---|
| Add a new page | Create a page |
| Change the words on a page | Build a page from regions and widgets |
| Know which widget to use | Widgets: what each one does |
| Change a page's title or address, or hide it from the menu | Page properties |
| Make a change go live, now or later | Drafts, publishing and versions |
| Go back to how a page was last week | Drafts, publishing and versions |
| Change the home page, the footer or the contact page | Content blocks |
| Put a search box on a page | Search |
| Make a page easier to find | Search |
| Move a page to a different part of the site | Organise the page tree |
| Get a deleted page back | Organise the page tree |
| Copy content from one environment to another | Move content between environments |
| See what people search for and cannot find | Search analytics and feedback |
| Give a colleague access | Roles and access |
The public pages of the service come from 2 places.
Pages are the pages you create. They live in a tree that starts with 4 sections: Support, Wiki, Help and Guidance. You build each page from widgets, and you decide when it is published.
Content blocks are pieces of text built into the fixed pages of the service, such as the home page, the contact page and the footer. You can change the words. You cannot move or delete them.
Everything else in this guide is a tool for working with one of those two.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Who can use the CMS\"},\"anchor\":\"who-can-use-the-cms\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"You need one of 2 roles, which are given to you in DfE Sign-in.
| Role | What you can do |
|---|---|
| Content editor | Create, edit, publish, move, copy and delete pages. Edit content blocks. Export and import content. |
| Administrator | Everything an editor can do, plus search analytics, search feedback, system settings, role settings, logs and the audit log. |
An administrator can change what each role is allowed to do. An administrator who also writes content needs both roles. See Roles and access.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"About this guide\"},\"anchor\":\"about-this-guide\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"This guide is part of the service. It is created automatically in every environment and brought up to date with each release, so it always describes the version you are using.
It is itself a set of CMS pages, built with the widgets it describes. Open any page of it in the editor to see how it is put together.
The editor reminds you. Open a page of this guide, or any other page supplied with the service, and a warning at the top says that your changes will be overwritten.
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Everything you need to write and publish content. If you are new to the CMS, read the first 3 pages in order: they take you from an empty page to a published one.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Two ways into the editor\"},\"anchor\":\"two-ways-into-the-editor\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"From the page you are reading. When you are signed in as an editor, every content page shows an Edit button in the top right corner. Select it to open that page in the editor, in a new tab.
![\\\"The](\\\"/assets/cms-help/edit-chip.png\\\")
From the admin area. Select Admin in the header, then Pages. This is where you create pages and find ones that are not published yet.
![\\\"The](\\\"/assets/cms-help/admin-landing.png\\\")
| Page | What it covers |
|---|---|
| Create a page | Adding a page and choosing its type and address |
| Build a page from regions and widgets | Adding, editing, moving and removing content |
| Widgets: what each one does | Every widget, its settings and when to use it |
| Page properties | Title, address, menu and search settings |
| Drafts, publishing and versions | Publishing, scheduling, unpublishing and going back |
| Content blocks | The text of the home page, contact page and footer |
| Home page banners | Notices at the top of the start page, now or at a set time |
| Search | Search boxes, results pages and making content easy to find |
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A new page starts as a draft that only editors can see. Creating one takes about a minute.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"1. Find where the page belongs\"},\"anchor\":\"1-find-where-the-page-belongs\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, then Pages. The screen lists the pages at one level of the site. Select a page's title to see the pages beneath it.
![\\\"The](\\\"/assets/cms-help/pages-list.png\\\")
The site starts with 4 sections: Support, Wiki, Help and Guidance. Most pages belong under one of them. Where you put a page decides its address. A page called autumn-checking-exercise under Guidance is at /guidance/autumn-checking-exercise.
Select the plus icon on the row of the page yours should sit beneath. Its name is Add child page. To add a page at the top level, select the plus icon beside the Pages heading instead.
![\\\"The](\\\"/assets/cms-help/create-page.png\\\")
Fill in the 3 fields.
Page type. You cannot change this later, so choose with care.
| Type | Use it for |
|---|---|
| Content | Almost everything. You build the page from widgets, so it can have columns, cards, a search box and a contents list. |
| Wiki | A simple page of text with nothing else. Quicker to write, but it cannot use widgets, and its title and address cannot be changed afterwards. |
| Folder | A container that groups pages. It has no content of its own. Its address shows a list of the pages inside it. Its title and address cannot be changed afterwards. |
URL segment. The last part of the page's address. Use lowercase letters, numbers and hyphens only, for example spring-checking-exercise. Keep it short and use the words people would search for.
Title. The main heading of the page. On a content page you can change it later.
Select Create page. A content or wiki page opens in the editor, ready for you to write. A folder takes you back to the list.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"If the page cannot be created\"},\"anchor\":\"if-the-page-cannot-be-created\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Message | What to do |
|---|---|
| A page already exists at that path. | Another page under the same parent uses that URL segment. Choose a different one. |
| 'x' is a reserved path segment and cannot be used for content pages. | A top-level page cannot be called admin, dev or healthcheck. Choose a different segment. |
| 'x' conflicts with an existing application route and cannot be used for content pages. | A top-level page cannot use an address that belongs to a built-in page of the service. Choose a different segment. |
| Path may only contain lowercase letters, digits, hyphens, and forward slashes (e.g. 'my-page' or 'section/sub-page'). | Remove spaces, capital letters and punctuation from the URL segment. |
If a new page will look like an existing one, copy it. On the Pages screen, select the Copy icon on the page's row.
The copy is added after the last page at the same level, with -copy added to its address and - Copy to its title. A copy of a content page opens on its Properties tab with the message Copied. Change the segment and title to something meaningful before publishing.
-copy address, straight away. If you do not want that, open its Versions tab and select Unpublish.The pages beneath the original are not copied, and the copy starts with no search keywords.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Edit a wiki page\"},\"anchor\":\"edit-a-wiki-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A wiki page opens in a simpler editor: one box for the text, with Save page to keep a draft, Publish to save and publish in one step, and Unpublish. Its versions are listed under the box, with the same publishing dates and actions as a content page. See Drafts, publishing and versions.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"What to do next\"},\"anchor\":\"what-to-do-next\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Your page exists but it is empty and unpublished. Next, build it from regions and widgets.
\"}}]]}]", "bodyPlainText": "A new page starts as a draft that only editors can see. Creating one takes about a minute. 1. Find where the page belongs Go to Admin , then Pages . The screen lists the pages at one level of the site. Select a page's title to see the pages beneath it. The Pages screen. The menu on the left shows the whole site as a tree. The site starts with 4 sections: Support , Wiki , Help and Guidance . Most pages belong under one of them. Where you put a page decides its address. A page called autumn-checking-exercise under Guidance is at /guidance/autumn-checking-exercise . 2. Add the page Select the plus icon on the row of the page yours should sit beneath. Its name is Add child page . To add a page at the top level, select the plus icon beside the Pages heading instead. The Create page form. The line under the heading confirms where the page will go. Fill in the 3 fields. Page type. You cannot change this later, so choose with care. Type Use it for Content Almost everything. You build the page from widgets, so it can have columns, cards, a search box and a contents list. Wiki A simple page of text with nothing else. Quicker to write, but it cannot use widgets, and its title and address cannot be changed afterwards. Folder A container that groups pages. It has no content of its own. Its address shows a list of the pages inside it. Its title and address cannot be changed afterwards. URL segment. The last part of the page's address. Use lowercase letters, numbers and hyphens only, for example spring-checking-exercise . Keep it short and use the words people would search for. Title. The main heading of the page. On a content page you can change it later. Select Create page . A content or wiki page opens in the editor, ready for you to write. A folder takes you back to the list. If the page cannot be created Message What to do A page already exists at that path. Another page under the same parent uses that URL segment. Choose a different one. 'x' is a reserved path segment and cannot be used for content pages. A top-level page cannot be called admin , dev or healthcheck . Choose a different segment. 'x' conflicts with an existing application route and cannot be used for content pages. A top-level page cannot use an address that belongs to a built-in page of the service. Choose a different segment. Path may only contain lowercase letters, digits, hyphens, and forward slashes (e.g. 'my-page' or 'section/sub-page'). Remove spaces, capital letters and punctuation from the URL segment. Start from a page that already exists If a new page will look like an existing one, copy it. On the Pages screen, select the Copy icon on the page's row. The copy is added after the last page at the same level, with -copy added to its address and - Copy to its title. A copy of a content page opens on its Properties tab with the message Copied. Change the segment and title to something meaningful before publishing. ! Warning The copy keeps every version of the original, including its publishing dates. A copy of a published page is published too, at the -copy address, straight away. If you do not want that, open its Versions tab and select Unpublish . The pages beneath the original are not copied, and the copy starts with no search keywords. Edit a wiki page A wiki page opens in a simpler editor: one box for the text, with Save page to keep a draft, Publish to save and publish in one step, and Unpublish . Its versions are listed under the box, with the same publishing dates and actions as a content page. See Drafts, publishing and versions . What to do next Your page exists but it is empty and unpublished. Next, build it from regions and widgets ." } @@ -78,7 +78,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-editors\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A content page is a stack of regions. A region is a row that sets the layout: one column, two, three or four. Inside each column you place widgets, which hold the content.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The editor\"},\"anchor\":\"the-editor\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Open a page in the editor from the Edit button on the page itself, or from the pencil icon on the Pages screen.
![\\\"The](\\\"/assets/cms-help/editor-overview.png\\\")
At the top:
Each widget shows how it will look, with a label saying what kind of widget it is.
If a warning under the title says This page is supplied with the service, the page is one the service imports by itself, such as a page of this guide. Changes you make to it will be overwritten when the service is updated. See How to use the CMS.
Select Add content here at the place you want the new content. The link appears in every empty column and after every item.
![\\\"The](\\\"/assets/cms-help/editor-add-content.png\\\")
To add a region, choose a layout and select Add region.
| Layout | Columns |
|---|---|
| Single | One column, the full width of the page |
| Halves | 2 equal columns |
| Thirds | 3 equal columns |
| Quarters | 4 equal columns |
| OneThirdTwoThirds | A narrow column on the left and a wide one on the right |
| TwoThirdsOneThird | A wide column on the left and a narrow one on the right |
To add a widget, choose its type and select Add widget. See Widgets: what each one does for the full list.
A new page has no regions. Add a region first, then add widgets inside it. For a page of text, TwoThirdsOneThird with the text in the wide column gives a comfortable line length and leaves room for a contents list.
On a phone, the columns of a region stack one above the other, left column first.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Edit a widget\"},\"anchor\":\"edit-a-widget\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Under each widget's preview is an Edit link, such as Edit rich text. Select it to open the widget's settings, make your change and select Save.
![\\\"A](\\\"/assets/cms-help/editor-rich-text.png\\\")
The Rich text widget has a toolbar like a word processor. The Styles list on the left is the most useful part: it applies GOV.UK styles so your page matches the rest of the service.
| Style | Use it for |
|---|---|
| Lead paragraph | One opening paragraph in larger text, at the top of a page |
| Heading 2 (section), Heading 3 (sub-section), Heading 4 (minor) | Headings inside a block of text |
| Inset text (grey) | A note that needs to stand apart from the text around it |
| Information callout (blue) | Something important that everyone should read |
| Published / review callout (blue) | When the page was last reviewed |
The Warning button in the toolbar adds a GOV.UK warning: an exclamation mark with bold text beside it. Use it only for consequences that are serious or cannot be undone.
You can paste from Word. The formatting is kept, so check the result and remove anything that does not look like the rest of the page.
To add a picture, use the image button. The picture is stored inside the page, so it travels with the page when you export it. Always fill in the description. Keep pictures small: a large picture makes the page slow for everyone.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Move content\"},\"anchor\":\"move-content\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"There are 2 ways.
Arrows. Each region and widget has Move up and Move down arrows in its top left corner. They move the item one place within its column.
Dragging. Take hold of an item by its grey label, such as Rich text or Region — Single, and drag it. A blue line shows where it will land. You can drag a widget into a different column or a different region.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Remove content\"},\"anchor\":\"remove-content\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Select the bin icon in the top right corner of a region or widget, then confirm.
Adding, moving, deleting and saving a widget all update your draft straight away. Visitors do not see any of it.
![\\\"The](\\\"/assets/cms-help/editor-buttons.png\\\")
| Button | What it does |
|---|---|
| Save | You do not need this. Your draft is already saved each time you add, move, delete or save a widget. |
| Publish draft | Makes your draft the live page, now. |
| Unpublish | Takes the live version off the site. Shown only when the page is published. |
To publish at a future date instead, see Drafts, publishing and versions.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"How the finished page looks\"},\"anchor\":\"how-the-finished-page-looks\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"This is the example page from the screenshots above, as a visitor sees it. The wide column holds the text, a search box, a summary list and headings. Two cards sit side by side in a Halves region at the bottom.
![\\\"The](\\\"/assets/cms-help/public-page.png\\\")
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"There are 9 widgets. This page describes each one in the order they appear in the Widget type list.
| Widget | In one line |
|---|---|
| Card | A boxed link to another page |
| Divider | A line between sections |
| Heading | A section heading that also feeds the contents list |
| Page navigation | A contents list, or a menu of the pages beneath a page |
| Published callout | A blue banner for review dates |
| Rich text | Formatted text, lists, tables, links and pictures |
| Search | A search box |
| Search results | The list of results for a search |
| Summary list | Pairs of labels and values, such as key dates |
A box with a heading and a short description. If you give it a link, the heading becomes the link.
| Setting | What to enter |
|---|---|
| Title | The heading of the card. Keep it to a few words. |
| Body | One or two sentences saying what the reader will find. |
| Link (optional) | Where the card goes, for example /guidance/ks4-checking. |
Put cards in a Halves, Thirds or Quarters region, one card to a column. Cards in the same row are made the same height automatically. Use them on landing pages to send people to the right section. A card cannot hold a picture.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Divider\"},\"anchor\":\"divider\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A horizontal line that separates one part of a page from the next, with space above and below it. It has no settings. Screen readers ignore it, so never rely on it to carry meaning: use a heading as well.
Inside a column, the line is as wide as the column. For a line across the whole page, put the Divider in a Single region of its own. This guide has a Divider before each section.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Heading\"},\"anchor\":\"heading\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A heading on its own, from Heading 1 to Heading 6.
![\\\"A](\\\"/assets/cms-help/editor-heading.png\\\")
Use a Heading widget rather than a heading typed inside Rich text when the heading starts a main section of the page. Heading widgets are what the Page navigation widget lists, and each one gets its own link so that other pages can point straight to it.
A page already shows its title as Heading 1. Start your own headings at Heading 2. If you add a Heading 1 widget, it replaces the automatic title and subtitle, so use it only when you want to lay the top of the page out yourself.
A menu in the style of a contents list. It works in 2 ways, chosen with Show.
![\\\"A](\\\"/assets/cms-help/editor-page-navigation.png\\\")
Page headings lists the headings on this page, so readers can jump to a section. Tick the heading levels to include, from H1 to H6. H2 and H3 are ticked to begin with. If the page uses H2 and H4 but no H3, tick only the levels it uses.
Child pages lists the pages beneath a page, so readers can move around a section.
| Setting | What to enter |
|---|---|
| Parent path for children | The path of the page whose children to list, for example help. Leave it blank to list the pages beneath this one. |
| Show a search box above the list | Tick to add a search box. |
| Search label | The label of that search box. |
| Search scope path | Limits that search to one section, for example help. Leave it blank to search the whole site. |
When you enter a parent path, the list leaves out folders, pages that are not published, and pages with Show in menu turned off. Each page is listed by its Page name if it has one, otherwise by its title.
If you leave the parent path blank, every page beneath this one is listed by its title, including folders, unpublished pages and pages hidden from menus. To leave those out, enter this page's own path.
Put this widget in the narrow column of a OneThirdTwoThirds or TwoThirdsOneThird region. The menu on the left of this guide is a Page navigation widget set to Child pages.
For a search box above a menu, a separate Search widget gives you more control than Show a search box above the list: it can suggest matches as people type, and it can put its button below the box so that the box stays wide enough to type in.
A blue banner headed Published. It has one setting, Message. Use it to say when a page was last reviewed and when it is due for review, for example Last reviewed 1 September. Next review due 1 March.
The banner does not update itself. Change the message whenever you review the page.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Rich text\"},\"anchor\":\"rich-text\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The widget you will use most. It holds formatted text: paragraphs, headings, lists, links, tables and pictures. Build a page from regions and widgets explains the text editor and its styles.
Anything unsafe, such as scripts, is removed before the page is shown.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Search\"},\"anchor\":\"search\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A search box. It can search the whole site, a group of sections you choose, or only the page it sits on. It can also show matches while the visitor is still typing. Search explains how to set it up and when to use each option.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Search results\"},\"anchor\":\"search-results\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The list of results for a search, with page numbers when there are more than fit on one page. Put it on a page of its own and point a Search widget at that page.
| Setting | What to enter |
|---|---|
| Pages to show results from (optional) | Tick sections to limit the results to them. Leave everything unticked to show results from the whole site. |
| Empty-state text | What to say when nothing matches. It starts as No results found. |
The number of results on each page is set by an administrator. See Search.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Summary list\"},\"anchor\":\"summary-list\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Pairs of labels and values in 2 columns. Use it for facts people look up, such as dates, contact details or deadlines.
![\\\"A](\\\"/assets/cms-help/editor-summary-list.png\\\")
Type one row to a line, with a vertical bar between the label and the value:
Exercise opens|Monday 14 September, 9am
| I want to show | Use |
|---|---|
| Paragraphs, lists, a table or a picture | Rich text |
| The start of a main section | Heading |
| Dates, deadlines or contact details | Summary list |
| Links to the main parts of a section | Cards in a Halves or Thirds region |
| A contents list for a long page | Page navigation, set to Page headings |
| A menu of the pages in a section | Page navigation, set to Child pages |
| A way to find something on a long page | Search, set to This page |
| When the page was last checked | Published callout |
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The Properties tab of the editor holds everything about a content page that is not its content. Wiki pages and folders do not have one: their title and address are fixed when they are created.
![\\\"The](\\\"/assets/cms-help/properties-tab.png\\\")
Make your changes and select Save details. A Page details message confirms with Saved.
Properties are not part of a draft. A change here takes effect as soon as you save it, on the published page as well.
| Property | What it does |
|---|---|
| Title | The main heading of the page. Also what search results show, and what menus show unless you give a page name. |
| Subtitle | An optional line shown above the title in lighter text. Leave it blank to show none. |
| Page name | A shorter name for menus, used in the admin menu and in Page navigation widgets. Leave it blank to use the title. |
| URL segment | The last part of the page's address. Lowercase letters, numbers and single hyphens. Capital letters are changed to lowercase when you save. |
| Show in menu | Untick to leave the page out of Page navigation menus that list a named section. The page still works for anyone with the link. A folder's own list of its pages, and the menu beside a wiki page, still show it. |
| Appear in search | Untick to leave the page out of search results. The page still works for anyone with the link. |
| Search keywords | Extra words the page should be found for. See below. |
People do not always search for the words you wrote. A page called Contact the helpline will not be found by someone who types phone number unless those words are on the page.
Search keywords fixes that. Type the extra words, separated by spaces, for example helpdesk phone email. A keyword counts for more than the title, so a page comes near the top for its keywords.
Good keywords are:
KS4 for key stage 4login for sign inAdministrators can see what people search for and do not find. Ask them for the list: it tells you which keywords to add. See Search analytics and feedback.
Show in menu and Appear in search are separate, so you can choose how hidden a page is.
| You want | Show in menu | Appear in search |
|---|---|---|
| A normal page | Ticked | Ticked |
| A page people reach only by searching | Unticked | Ticked |
| A page in the menu that should not clutter search results | Ticked | Unticked |
| A page only for people you send the link to | Unticked | Unticked |
Neither setting is security. Anyone with the address can read a published page.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Change a page's address\"},\"anchor\":\"change-a-pages-address\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Changing the URL segment changes the address of the page and of every page beneath it. Links and bookmarks to the old addresses stop working, so the CMS asks you to confirm.
![\\\"The](\\\"/assets/cms-help/change-url.png\\\")
Search boxes you have limited to chosen pages keep working after a rename or a move. They remember the page itself, not its address.
| Message | What it means |
|---|---|
| URL segment can only contain lowercase letters, numbers and single hyphens, for example my-page. | Use only those characters, with no spaces or slashes, and no hyphen at the start or end. |
| Another page already uses that URL. | A page beside this one already has that segment. |
To move a page to a different part of the site, rather than rename it, see Organise the page tree.
\"}}]]}]", "bodyPlainText": "The Properties tab of the editor holds everything about a content page that is not its content. Wiki pages and folders do not have one: their title and address are fixed when they are created. The Properties tab. Make your changes and select Save details . A Page details message confirms with Saved. Properties are not part of a draft. A change here takes effect as soon as you save it, on the published page as well. What each property does Property What it does Title The main heading of the page. Also what search results show, and what menus show unless you give a page name. Subtitle An optional line shown above the title in lighter text. Leave it blank to show none. Page name A shorter name for menus, used in the admin menu and in Page navigation widgets. Leave it blank to use the title. URL segment The last part of the page's address. Lowercase letters, numbers and single hyphens. Capital letters are changed to lowercase when you save. Show in menu Untick to leave the page out of Page navigation menus that list a named section. The page still works for anyone with the link. A folder's own list of its pages, and the menu beside a wiki page, still show it. Appear in search Untick to leave the page out of search results. The page still works for anyone with the link. Search keywords Extra words the page should be found for. See below. Help people find the page: search keywords People do not always search for the words you wrote. A page called Contact the helpline will not be found by someone who types phone number unless those words are on the page. Search keywords fixes that. Type the extra words, separated by spaces, for example helpdesk phone email . A keyword counts for more than the title, so a page comes near the top for its keywords. Good keywords are: other names for the same thing, such as KS4 for key stage 4 words people use that you would not, such as login for sign in common misspellings Administrators can see what people search for and do not find. Ask them for the list: it tells you which keywords to add. See Search analytics and feedback . Hide a page without unpublishing it Show in menu and Appear in search are separate, so you can choose how hidden a page is. You want Show in menu Appear in search A normal page Ticked Ticked A page people reach only by searching Unticked Ticked A page in the menu that should not clutter search results Ticked Unticked A page only for people you send the link to Unticked Unticked Neither setting is security. Anyone with the address can read a published page. Change a page's address Changing the URL segment changes the address of the page and of every page beneath it. Links and bookmarks to the old addresses stop working, so the CMS asks you to confirm. You must confirm before an address changes. ! Warning The old address is not redirected. Before you change the address of a published page, search the site for links to it and be ready to update them. ! Warning Confirming a change of address saves the title, subtitle, page name and URL segment only. The page's Search keywords are cleared, and a change to Show in menu or Appear in search made at the same time is lost. Change the address on its own, then come back to this tab and set the rest. Search boxes you have limited to chosen pages keep working after a rename or a move. They remember the page itself, not its address. Message What it means URL segment can only contain lowercase letters, numbers and single hyphens, for example my-page. Use only those characters, with no spaces or slashes, and no hyphen at the start or end. Another page already uses that URL. A page beside this one already has that segment. To move a page to a different part of the site, rather than rename it, see Organise the page tree ." } @@ -138,7 +138,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-editors\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The CMS keeps every version of a page. One version at most is live, meaning visitors can see it. You can work on a draft for as long as you like without changing the live page.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Draft and live\"},\"anchor\":\"draft-and-live\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"When you edit a published page, the CMS starts a draft. From then on the page has 2 versions that matter:
The tags at the top of the editor show both, for example Published — version 2 and Draft — version 3. A draft is numbered with the version it will become when you publish it.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Publish now\"},\"anchor\":\"publish-now\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Select Publish draft under the content. Your draft becomes the live page straight away and the previous live version is kept in the history.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Check a page before you publish it\"},\"anchor\":\"check-a-page-before-you-publish-it\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Open the Versions tab and select View on your draft's row. It opens that version in a new tab.
View page, at the top of the editor, opens the page's address. That shows the live version while there is one, so it is the way to check what visitors see, not what you have just changed.
If a page has no live version, its address shows your draft to content editors with a Preview banner. Everyone else sees the Page not found page.
![\\\"A](\\\"/assets/cms-help/draft-preview.png\\\")
The Versions tab lists every version, newest first, with who changed it and when.
![\\\"The](\\\"/assets/cms-help/versions-tab.png\\\")
| Status | What it means |
|---|---|
| Live | The version visitors see now. |
| Scheduled | Has a Publish from date in the future. |
| Past | Has been published and is not the live version now. Kept so that you can go back to it. |
| Draft | Has no publishing dates. It has never been published, or it has been unpublished. |
The statuses are worked out when someone publishes, unpublishes or edits the page. They do not change by themselves when a date passes. See Publish at a future date below.
Each version has these actions.
| Action | What it does |
|---|---|
| Save | Saves the Publish from and Publish to dates you have entered for that version. |
| Publish | Makes that version live now, with no end date. It ignores the date fields. |
| Unpublish | Shown on the live version. Takes it off the site. |
| View | Opens that version in a new tab so you can read it. |
From that time, anyone who goes to the page's address sees the new version. You do not need to be signed in.
The rest of the service does not catch up by itself. Until someone next publishes or edits the page, the Versions tab still shows the old version as Live, and search still finds the page by its old text. A page that had no live version before stays out of search and menus. Once the time has passed, open the Versions tab and select Publish on the new version to bring everything into line.
Times are in UTC, not UK time. From late March to late October the UK is one hour ahead of UTC, so for a page to go live at 9am UK time in summer, enter 08:00. In winter the two are the same.
Enter a date and time in Publish to on the live version's row and select Save. From that time, the page's address stops showing that version.
What visitors see instead depends on the other versions. If an earlier version was published and has no Publish to date, that version is shown again. If there is none, visitors see the Page not found page.
Use this for content with an end date, such as a notice about a checking exercise.
As with scheduling, the rest of the service does not catch up by itself. After the time has passed, the page is still listed in menus and search, and the Versions tab still shows the version as Live. Select Unpublish to finish the job.
Select Unpublish, either under the content or on the live version's row. That version comes off the site at once. Nothing is deleted: every version is still on the Versions tab and you can publish again at any time.
Find the version you want on the Versions tab, check it with View, then select Publish on its row. It becomes the live page again. The version it replaces stays in the history, so you can change your mind.
Going back changes what visitors see. It does not change what the editor holds: the Content tab still shows your newest content, and your next change starts from that.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Good to know\"},\"anchor\":\"good-to-know\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Some pages of the service are not CMS pages. The home page, the contact page, the footer and the pages of the request journey are built into the service, and their layout is fixed. The words on them are held in content blocks, which you can edit.
A content block is one piece of text with a name, called its key. For example, home-content is the main text of the home page.
| Key | Where it appears |
|---|---|
home-title, home-content | The home page |
contact-title, contact-intro, contact-highlight | The Contact us page. The highlight is hidden from visitors while it is empty. |
privacy | The Privacy page |
accessibility | The Accessibility statement |
footer-support-and-guidance-v2 | The Support and guidance text in the footer of every public page |
The pages of the request journey have blocks of their own. The Content blocks screen lists them all.
This is the quickest way, because you see the text in place.
![\\\"The](\\\"/assets/cms-help/content-block-in-place.png\\\")
![\\\"The](\\\"/assets/cms-help/content-block-in-place-form.png\\\")
The pencils are shown to people with the content editor role. If you cannot see them, use the Content blocks screen instead.
Go to Admin, then Content blocks. Use this when you want to find a block by its words, or change several blocks in one sitting.
![\\\"The](\\\"/assets/cms-help/content-blocks.png\\\")
Select Edit on a block's row. The form opens in the list.
![\\\"A](\\\"/assets/cms-help/content-block-edit.png\\\")
As well as the text, you can set:
Select Save, or Cancel to leave the block as it was.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Go back to an earlier version of a block\"},\"anchor\":\"go-back-to-an-earlier-version-of-a-block\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Every save is kept. Select Version history in a block's edit form.
![\\\"The](\\\"/assets/cms-help/content-block-versions.png\\\")
Select a row to read that version. Select Revert on the one you want and confirm with Yes, revert. That version becomes the live text straight away. A revert is saved as a new version, so you can undo it in the same way.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Where blocks come from\"},\"anchor\":\"where-blocks-come-from\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"You cannot create or delete a content block. Each one is made by the service the first time someone visits the page it belongs to, starting with the default text. After a release that adds a new block, it appears in the list once its page has been visited.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Content block or page?\"},\"anchor\":\"content-block-or-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Use a content block when | Use a page when |
|---|---|
| The text is on a page built into the service, such as the home page | You are adding guidance, help or reference content |
| A pencil appears beside it | You want to control the layout |
| The same text shows on every page, like the footer | You want to work on a draft, or publish on a date |
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The start page can show one or more blue Important banners above its heading, for news\\nsuch as new rules, a known problem or an extended deadline. You manage them from\\nCMS administration > Home page banners.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Create a banner\"},\"anchor\":\"create-a-banner\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A banner is on the start page only while it is ticked and within its dates. "Show from"\\nincludes the minute you enter; "Show until" does not.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Order, status and preview\"},\"anchor\":\"order-status-and-preview\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The list shows banners in the order they appear on the start page. Use Move up and\\nMove down to change it. Each banner shows a status: Live, Scheduled (not yet\\ndue), Expired (past its end) or Off. Preview shows a banner as schools will\\nsee it, whatever its status.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Versions\"},\"anchor\":\"versions\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Every save makes a new version. Open Version history to see them and to Restore an\\nearlier one. Restoring makes a copy of that version the newest; nothing is lost.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Delete a banner\"},\"anchor\":\"delete-a-banner\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Delete asks you to confirm and cannot be undone. To hide a banner for a while, untick\\nShow this banner instead.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Moving banners between environments\"},\"anchor\":\"moving-banners-between-environments\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Banners go in the content staging export and import with their versions, under\\nHome page banners on the selection page.
\"}}]]}]", "bodyPlainText": "The start page can show one or more blue Important banners above its heading, for news such as new rules, a known problem or an extended deadline. You manage them from CMS administration > Home page banners . Create a banner Select Create a banner . Enter a heading (plain text, up to 200 characters) and the banner text . Links and lists are allowed. Keep it to a sentence or two. Tick Show this banner when it is ready. Leave it unticked while you draft. Optionally enter Show from and Show until dates and times, in UK time. Leave a date blank for no limit. Select Save banner . A banner is on the start page only while it is ticked and within its dates. \"Show from\" includes the minute you enter; \"Show until\" does not. Order, status and preview The list shows banners in the order they appear on the start page. Use Move up and Move down to change it. Each banner shows a status: Live , Scheduled (not yet due), Expired (past its end) or Off . Preview shows a banner as schools will see it, whatever its status. Versions Every save makes a new version. Open Version history to see them and to Restore an earlier one. Restoring makes a copy of that version the newest; nothing is lost. Delete a banner Delete asks you to confirm and cannot be undone. To hide a banner for a while, untick Show this banner instead. Moving banners between environments Banners go in the content staging export and import with their versions, under Home page banners on the selection page." } @@ -198,9 +198,9 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", - "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-editors\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Visitors can search every published page, and the content blocks on the home page, the Check your pupil data page, Guidance and CMS pages. As an editor you control 2 things: where search boxes appear and what they search, and how easily your own pages are found.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"How search works\"},\"anchor\":\"how-search-works\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The search page is at /search. It looks through pages and content blocks together and lists the best matches first.
![\\\"The](\\\"/assets/cms-help/search-results.png\\\")
What decides the order, strongest first:
Search understands word endings, so check also finds checking and checked. It ignores very common words such as the and of.
Search leaves out:
| To find | Type |
|---|---|
| Pages with any of these words. Pages with more of them come first. | autumn exercise |
| An exact phrase | "checking exercise" in double quotation marks |
| Either of two words | amend OR change |
| One word but not another | exercise -autumn |
A search needs at least 2 characters.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Add a search box to a page\"},\"anchor\":\"add-a-search-box-to-a-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Add a Search widget, then choose what it searches with Search in.
![\\\"A](\\\"/assets/cms-help/editor-search.png\\\")
| Search in | What it searches | Use it for |
|---|---|---|
| The whole site | Everything | A general search box, for example on a landing page |
| Chosen pages | The pages you tick, and every page beneath each one | Searching one section, or several sections together |
| This page | Only the page the box is on | Helping people find a section of one long page |
With Chosen pages, tick the pages under Pages to search. Ticking a page includes everything beneath it, so tick Guidance to search all the guidance. Tick several to search them as a group.
The box remembers the pages themselves, not their addresses. If someone later renames or moves a page you ticked, the search box keeps working.
The other settings:
| Setting | What it does |
|---|---|
| Label | The text above the box. Say what it searches, such as Search the guidance. |
| Placeholder (optional) | Pale example text inside the box. |
| Button text | The text on the button. |
| Put the button below the search box | Tick this when the box is in a narrow column. A button beside the box would leave little room to type. |
| Form action URL | The page that shows the results. Leave it as /search unless you have built a results page of your own. |
Tick Instant search and the box suggests matches while the visitor is still typing. Choosing a suggestion takes them straight there.
![\\\"A](\\\"/assets/cms-help/search-this-page.png\\\")
What a suggestion does depends on Search in:
Two more settings appear when Instant search is ticked.
| Setting | What it does |
|---|---|
| Show search button | Untick to show the box alone. Visitors then press Enter to see the full list of results. |
| No-results text | What the list says when nothing matches. It starts as No results found. |
Instant search needs JavaScript. Without it the box still works as an ordinary search box, so nobody is locked out. A box set to This page then searches the page and the pages beneath it.
The search box at the top of this guide is a Search widget set to Chosen pages, with this guide ticked and Instant search on. The one in the left-hand column of this page is the same, with Put the button below the search box ticked.
![\\\"The](\\\"/assets/cms-help/search-guide.png\\\")
For most pages the standard results page is all you need. Build your own when you want results to appear inside a section, with that section's menu and wording around them.
guidance/search./guidance/search.The number of results on a page is 20 unless an administrator changes the CMS:PageLength setting.
Under the results on the search page at /search is the link Not the results you were expecting? Send us a note. A results page you have built yourself does not have it. It opens a short form that asks what the person was looking for and what they got instead.
![\\\"The](\\\"/assets/cms-help/search-feedback.png\\\")
The notes go to administrators, along with figures for every search that found nothing. Both are a list of content waiting to be written. See Search analytics and feedback.
\"}}]]}]", - "bodyPlainText": "Visitors can search every published page, and the content blocks on the home page, the Check your pupil data page, Guidance and CMS pages. As an editor you control 2 things: where search boxes appear and what they search, and how easily your own pages are found. How search works The search page is at /search . It looks through pages and content blocks together and lists the best matches first. Search results. The words searched for are highlighted. What decides the order, strongest first: the page's Search keywords its title its subtitle the text of the page Search understands word endings, so check also finds checking and checked . It ignores very common words such as the and of . Search leaves out: pages that are not published folders pages and content blocks with Appear in search unticked Tips to pass on to visitors To find Type Pages with any of these words. Pages with more of them come first. autumn exercise An exact phrase \"checking exercise\" in double quotation marks Either of two words amend OR change One word but not another exercise -autumn A search needs at least 2 characters. Add a search box to a page Add a Search widget, then choose what it searches with Search in . The Search widget, set to search chosen pages. Search in What it searches Use it for The whole site Everything A general search box, for example on a landing page Chosen pages The pages you tick, and every page beneath each one Searching one section, or several sections together This page Only the page the box is on Helping people find a section of one long page With Chosen pages , tick the pages under Pages to search . Ticking a page includes everything beneath it, so tick Guidance to search all the guidance. Tick several to search them as a group. The box remembers the pages themselves, not their addresses. If someone later renames or moves a page you ticked, the search box keeps working. The other settings: Setting What it does Label The text above the box. Say what it searches, such as Search the guidance . Placeholder (optional) Pale example text inside the box. Button text The text on the button. Put the button below the search box Tick this when the box is in a narrow column. A button beside the box would leave little room to type. Form action URL The page that shows the results. Leave it as /search unless you have built a results page of your own. Show matches as people type: instant search Tick Instant search and the box suggests matches while the visitor is still typing. Choosing a suggestion takes them straight there. Instant search on one page: the suggestions are the page's own sections. What a suggestion does depends on Search in : This page : the suggestions are sections of the page. Choosing one jumps to that section and highlights the words searched for. The whole site or Chosen pages : the suggestions are pages, up to 10. Choosing one opens that page. Two more settings appear when Instant search is ticked. Setting What it does Show search button Untick to show the box alone. Visitors then press Enter to see the full list of results. No-results text What the list says when nothing matches. It starts as No results found . Instant search needs JavaScript. Without it the box still works as an ordinary search box, so nobody is locked out. A box set to This page then searches the page and the pages beneath it. The search box at the top of this guide is a Search widget set to Chosen pages , with this guide ticked and Instant search on. The one in the left-hand column of this page is the same, with Put the button below the search box ticked. Instant search of chosen pages: the suggestions are pages. Build your own results page For most pages the standard results page is all you need. Build your own when you want results to appear inside a section, with that section's menu and wording around them. Create a page, for example guidance/search . Add a Search results widget. Tick the sections it should show results from, or leave everything unticked for the whole site. On the page with the search box, set the Search widget's Form action URL to the address of your results page, for example /guidance/search . The number of results on a page is 20 unless an administrator changes the CMS:PageLength setting. Make your page easy to find Put the words people use in the title. The title counts for more than the text. Add search keywords for other names, abbreviations and common misspellings. See Page properties . Use headings. They let instant search take people to the right part of a long page. Check it. Search for the words you expect people to type. If your page is not near the top, add keywords. When someone cannot find what they need Under the results on the search page at /search is the link Not the results you were expecting? Send us a note . A results page you have built yourself does not have it. It opens a short form that asks what the person was looking for and what they got instead. The form a visitor fills in when search lets them down. The notes go to administrators, along with figures for every search that found nothing. Both are a list of content waiting to be written. See Search analytics and feedback ." + "publishFrom": "2026-10-19T11:41:50Z", + "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-editors\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Visitors can search every published page, and the content blocks on the home page, the Check your pupil data page, Guidance and CMS pages. As an editor you control 2 things: where search boxes appear and what they search, and how easily your own pages are found.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"How search works\"},\"anchor\":\"how-search-works\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The search page is at /search. It looks through pages and content blocks together and lists the best matches first.
What decides the order, strongest first:
Search understands word endings, so check also finds checking and checked. It ignores very common words such as the and of.
Search leaves out:
| To find | Type |
|---|---|
| Pages with any of these words. Pages with more of them come first. | autumn exercise |
| An exact phrase | "checking exercise" in double quotation marks |
| Either of two words | amend OR change |
| One word but not another | exercise -autumn |
A search needs at least 2 characters.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Add a search box to a page\"},\"anchor\":\"add-a-search-box-to-a-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Add a Search widget, then choose what it searches with Search in.
| Search in | What it searches | Use it for |
|---|---|---|
| The whole site | Everything | A general search box, for example on a landing page |
| Chosen pages | The pages you tick, and every page beneath each one | Searching one section, or several sections together |
| This page | Only the page the box is on | Helping people find a section of one long page |
With Chosen pages, tick the pages under Pages to search. Ticking a page includes everything beneath it, so tick Guidance to search all the guidance. Tick several to search them as a group.
The box remembers the pages themselves, not their addresses. If someone later renames or moves a page you ticked, the search box keeps working.
The other settings:
| Setting | What it does |
|---|---|
| Label | The text above the box. Say what it searches, such as Search the guidance. |
| Placeholder (optional) | Pale example text inside the box. |
| Button text | The text on the button. |
| Put the button below the search box | Tick this when the box is in a narrow column. A button beside the box would leave little room to type. |
| Show a clear button in the search box | Adds a cross at the end of the box. It appears once the visitor has typed something, and pressing it empties the box so they can start again. |
| Form action URL | The page that shows the results. Leave it as /search unless you have built a results page of your own. |
Tick Instant search and the box suggests matches while the visitor is still typing. Choosing a suggestion takes them straight there.
What a suggestion does depends on Search in:
Two more settings appear when Instant search is ticked.
| Setting | What it does |
|---|---|
| Show search button | Untick to show the box alone. Visitors then press Enter to see the full list of results. |
| No-results text | What the list says when nothing matches. It starts as No results found. |
Instant search needs JavaScript. Without it the box still works as an ordinary search box, so nobody is locked out. A box set to This page then searches the page and the pages beneath it.
The search box at the top of this guide is a Search widget set to Chosen pages, with this guide ticked and Instant search on. The one in the left-hand column of this page is the same, with Put the button below the search box ticked.
For most pages the standard results page is all you need. Build your own when you want results to appear inside a section, with that section's menu and wording around them.
guidance/search./guidance/search.The number of results on a page is 20 unless an administrator changes the CMS:PageLength setting.
Under the results on the search page at /search is the link Not the results you were expecting? Send us a note. A results page you have built yourself does not have it. It opens a short form that asks what the person was looking for and what they got instead.
The notes go to administrators, along with figures for every search that found nothing. Both are a list of content waiting to be written. See Search analytics and feedback.
\"}}]]}]", + "bodyPlainText": "Visitors can search every published page, and the content blocks on the home page, the Check your pupil data page, Guidance and CMS pages. As an editor you control 2 things: where search boxes appear and what they search, and how easily your own pages are found. How search works The search page is at /search . It looks through pages and content blocks together and lists the best matches first. Search results. The words searched for are highlighted. What decides the order, strongest first: the page's Search keywords its title its subtitle the text of the page Search understands word endings, so check also finds checking and checked . It ignores very common words such as the and of . Search leaves out: pages that are not published folders pages and content blocks with Appear in search unticked Tips to pass on to visitors To find Type Pages with any of these words. Pages with more of them come first. autumn exercise An exact phrase \"checking exercise\" in double quotation marks Either of two words amend OR change One word but not another exercise -autumn A search needs at least 2 characters. Add a search box to a page Add a Search widget, then choose what it searches with Search in . The Search widget, set to search chosen pages. Search in What it searches Use it for The whole site Everything A general search box, for example on a landing page Chosen pages The pages you tick, and every page beneath each one Searching one section, or several sections together This page Only the page the box is on Helping people find a section of one long page With Chosen pages , tick the pages under Pages to search . Ticking a page includes everything beneath it, so tick Guidance to search all the guidance. Tick several to search them as a group. The box remembers the pages themselves, not their addresses. If someone later renames or moves a page you ticked, the search box keeps working. The other settings: Setting What it does Label The text above the box. Say what it searches, such as Search the guidance . Placeholder (optional) Pale example text inside the box. Button text The text on the button. Put the button below the search box Tick this when the box is in a narrow column. A button beside the box would leave little room to type. Show a clear button in the search box Adds a cross at the end of the box. It appears once the visitor has typed something, and pressing it empties the box so they can start again. Form action URL The page that shows the results. Leave it as /search unless you have built a results page of your own. Show matches as people type: instant search Tick Instant search and the box suggests matches while the visitor is still typing. Choosing a suggestion takes them straight there. Instant search on one page: the suggestions are the page's own sections. What a suggestion does depends on Search in : This page : the suggestions are sections of the page. Choosing one jumps to that section and highlights the words searched for. The whole site or Chosen pages : the suggestions are pages, up to 10. Choosing one opens that page. Two more settings appear when Instant search is ticked. Setting What it does Show search button Untick to show the box alone. Visitors then press Enter to see the full list of results. No-results text What the list says when nothing matches. It starts as No results found . Instant search needs JavaScript. Without it the box still works as an ordinary search box, so nobody is locked out. A box set to This page then searches the page and the pages beneath it. The search box at the top of this guide is a Search widget set to Chosen pages , with this guide ticked and Instant search on. The one in the left-hand column of this page is the same, with Put the button below the search box ticked. Instant search of chosen pages: the suggestions are pages. Build your own results page For most pages the standard results page is all you need. Build your own when you want results to appear inside a section, with that section's menu and wording around them. Create a page, for example guidance/search . Add a Search results widget. Tick the sections it should show results from, or leave everything unticked for the whole site. On the page with the search box, set the Search widget's Form action URL to the address of your results page, for example /guidance/search . The number of results on a page is 20 unless an administrator changes the CMS:PageLength setting. Make your page easy to find Put the words people use in the title. The title counts for more than the text. Add search keywords for other names, abbreviations and common misspellings. See Page properties . Use headings. They let instant search take people to the right part of a long page. Check it. Search for the words you expect people to type. If your page is not near the top, add keywords. When someone cannot find what they need Under the results on the search page at /search is the link Not the results you were expecting? Send us a note . A results page you have built yourself does not have it. It opens a short form that asks what the person was looking for and what they got instead. The form a visitor fills in when search lets them down. The notes go to administrators, along with figures for every search that found nothing. Both are a list of content waiting to be written. See Search analytics and feedback ." } ] }, @@ -218,7 +218,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-administrators\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Administrators can use every tool an editor can. These pages cover the rest: the shape of the site, moving content between environments, what people search for, and who has access.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The Administration page\"},\"anchor\":\"the-administration-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Select Admin in the header. The Administration page lists every tool your role can use, in groups. The same groups are in the menu on the left of every admin screen.
The CMS tools are in the CMS administration group.
| Tool | What it is for | Editors have it |
|---|---|---|
| Pages | Create, edit, move, copy and delete pages | Yes |
| Content blocks | Edit the text of the fixed pages | Yes |
| Deleted pages | Restore a page that was deleted | Yes |
| Content staging import/export | Move content between environments | Yes |
| Search analytics | See what people search for and cannot find | No |
Other tools that affect the CMS are in other groups: System settings, Role settings, Site CSS and JavaScript and View logs under System administration, Search feedback under Messages, and the Audit log.
"Editors have it" is the starting position. You can change it on the Role settings screen.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"In this section\"},\"anchor\":\"in-this-section\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Page | What it covers |
|---|---|
| Organise the page tree | Moving, reordering, copying, deleting and restoring pages |
| Move content between environments | Exporting and importing with Content staging |
| Search analytics and feedback | What people search for, what they cannot find, and what they tell you |
| Roles and access | Who can use which part of the admin area |
| CMS settings and site styling | Settings that change how the CMS behaves, and custom CSS and JavaScript |
| Logs and the audit log | Finding out what happened and who did it |
| The full admin user guide | Everything in the admin area that is not the CMS |
Once a month, or after any busy period:
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The pages of the site form a tree. Where a page sits in the tree decides its address and where it appears in menus. Editors and administrators can both reorganise it.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The Pages screen\"},\"anchor\":\"the-pages-screen\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, then Pages. The screen shows the pages at one level. Select a title to go down a level, and use the breadcrumb at the top to come back up.
![\\\"The](\\\"/assets/cms-help/pages-row-actions.png\\\")
The icons, from left to right:
| Icon | Name | What it does |
|---|---|---|
| Pencil | Edit | Opens the page in the editor |
| Clock | Versions | Opens the page in the editor. Select the Versions tab. |
| Plus | Add child page | Creates a page beneath this one |
| Up arrow | Move up | Moves the page one place earlier among the pages beside it |
| Down arrow | Move down | Moves it one place later |
| Two sheets | Copy | Makes a copy beside the original |
| Bin | Delete | Opens the delete confirmation |
| Arrow leaving a box | View | Opens the page as visitors see it |
To find a page at the level you are on, type part of its title or URL segment in Search pages in this section and select Search.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The tree in the menu\"},\"anchor\":\"the-tree-in-the-menu\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On every admin screen, the Pages entry in the menu on the left opens into the whole site as a tree. Select the plus beside a page to open it. The tree opens by itself to the page you are working on.
![\\\"The](\\\"/assets/cms-help/tree.png\\\")
In the tree, drag a page to its new place. A green slot opens to show where it will land.
![\\\"A](\\\"/assets/cms-help/tree-drag.png\\\")
When you let go, the page moves at once and the screen shows it in its new place.
| Message | What it means |
|---|---|
| Cannot move a page under itself. | You dropped a page onto one of the pages beneath it. |
| Another page already exists at the target URL. | The new parent already has a page with the same URL segment. Rename one of them first. |
Press the right mouse button on any page in the tree for the same actions as the icons.
![\\\"The](\\\"/assets/cms-help/tree-menu.png\\\")
Press Esc to close the menu. Dragging and the right-click menu need JavaScript. Without it, use the icons on the Pages screen.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Change the order of pages\"},\"anchor\":\"change-the-order-of-pages\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The order of pages in the tree is the order they appear in menus on the public site. Change it with Move up and Move down, or by dragging.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Copy a page\"},\"anchor\":\"copy-a-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Select Copy. The copy is added after the last page at the same level, with -copy added to its address. A copy of a content page opens on its Properties tab so that you can give it a proper title and address.
A copy takes every version of the original with it, publishing dates included, so a copy of a published page is published at once. Open its Versions tab and select Unpublish if it should not be. The pages beneath the original are not copied.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Delete a page\"},\"anchor\":\"delete-a-page\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Select Delete and confirm with Delete page.
![\\\"The](\\\"/assets/cms-help/delete-page.png\\\")
The page disappears from the site, from menus and from search.
You cannot delete a page that has pages beneath it. The screen says This page has child pages. Remove or move the child pages before deleting this page. Move or delete those first.
The confirmation says This action cannot be undone. In fact the page is kept, with all its versions, on the Deleted pages screen. Treat that as a safety net, not as a place to keep things.
Go to Admin, then Deleted pages.
![\\\"The](\\\"/assets/cms-help/deleted-pages.png\\\")
Each deleted page is listed with its path, who deleted it and when. Select Restore to bring the page back at the address it had, with its content and versions. The screen confirms with Page restored. Check first that the page it sat beneath still exists and that nothing new has been created at its address.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The sections the service creates\"},\"anchor\":\"the-sections-the-service-creates\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Support, Wiki, Help and Guidance are created by the service when it starts, along with the Page not found page at /help/not-found. If you delete one by mistake, restore it from Deleted pages.
The Page not found page is an ordinary page. Edit it to change what visitors see when they follow a link that goes nowhere.
\"}}]]}]", "bodyPlainText": "The pages of the site form a tree. Where a page sits in the tree decides its address and where it appears in menus. Editors and administrators can both reorganise it. The Pages screen Go to Admin , then Pages . The screen shows the pages at one level. Select a title to go down a level, and use the breadcrumb at the top to come back up. Each row has the same icon buttons. Hold your pointer over one to see its name. The icons, from left to right: Icon Name What it does Pencil Edit Opens the page in the editor Clock Versions Opens the page in the editor. Select the Versions tab. Plus Add child page Creates a page beneath this one Up arrow Move up Moves the page one place earlier among the pages beside it Down arrow Move down Moves it one place later Two sheets Copy Makes a copy beside the original Bin Delete Opens the delete confirmation Arrow leaving a box View Opens the page as visitors see it To find a page at the level you are on, type part of its title or URL segment in Search pages in this section and select Search . The tree in the menu On every admin screen, the Pages entry in the menu on the left opens into the whole site as a tree. Select the plus beside a page to open it. The tree opens by itself to the page you are working on. The site tree in the admin menu. Move a page by dragging In the tree, drag a page to its new place. A green slot opens to show where it will land. The green slot shows where the page will go. Drop it above or below another page to put it beside that page. Drop it onto another page to put it beneath that page. When you let go, the page moves at once and the screen shows it in its new place. ! Warning Moving a page beneath a different parent changes its address, and the address of every page beneath it. Links to the old addresses stop working and are not redirected. Reordering pages under the same parent changes nothing but the order. Message What it means Cannot move a page under itself. You dropped a page onto one of the pages beneath it. Another page already exists at the target URL. The new parent already has a page with the same URL segment. Rename one of them first. The right-click menu Press the right mouse button on any page in the tree for the same actions as the icons. The right-click menu. Press Esc to close the menu. Dragging and the right-click menu need JavaScript. Without it, use the icons on the Pages screen. Change the order of pages The order of pages in the tree is the order they appear in menus on the public site. Change it with Move up and Move down , or by dragging. Copy a page Select Copy . The copy is added after the last page at the same level, with -copy added to its address. A copy of a content page opens on its Properties tab so that you can give it a proper title and address. A copy takes every version of the original with it, publishing dates included, so a copy of a published page is published at once. Open its Versions tab and select Unpublish if it should not be. The pages beneath the original are not copied. Delete a page Select Delete and confirm with Delete page . The delete confirmation. The page disappears from the site, from menus and from search. You cannot delete a page that has pages beneath it. The screen says This page has child pages. Remove or move the child pages before deleting this page. Move or delete those first. The confirmation says This action cannot be undone . In fact the page is kept, with all its versions, on the Deleted pages screen. Treat that as a safety net, not as a place to keep things. Restore a deleted page Go to Admin , then Deleted pages . The Deleted pages screen. Each deleted page is listed with its path, who deleted it and when. Select Restore to bring the page back at the address it had, with its content and versions. The screen confirms with Page restored. Check first that the page it sat beneath still exists and that nothing new has been created at its address. The sections the service creates Support, Wiki, Help and Guidance are created by the service when it starts, along with the Page not found page at /help/not-found . If you delete one by mistake, restore it from Deleted pages . The Page not found page is an ordinary page. Edit it to change what visitors see when they follow a link that goes nowhere." } @@ -258,7 +258,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-administrators\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Content staging copies pages, content blocks and home page banners from one environment to another. The usual use is to write and check content in a test environment, then bring it into production.
You export a file from the first environment and import it into the second. Go to Admin, then Content staging import/export.
![\\\"The](\\\"/assets/cms-help/staging.png\\\")
Export everything downloads every page, content block and home page banner as one zip file.
Choose what to export lets you pick. Tick the pages, content blocks and home page banners you want, then select Export selected.
![\\\"The](\\\"/assets/cms-help/staging-select.png\\\")
Each page is exported with its live version and its 5 most recent versions. Tick Include full version history to export every version. Only do this when you are moving a whole environment: the file can be many times larger.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Import\"},\"anchor\":\"import\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"An import has 2 steps, and the first changes nothing.
![\\\"The](\\\"/assets/cms-help/staging-review.png\\\")
The Review import screen tells you how many items are new, how many are already in this environment, and how many cannot be imported. Now decide what happens to each.
Default for new items
| Choice | What happens |
|---|---|
| Include | New pages and blocks are added. |
| Skip | They are left out, unless you choose Include for an item yourself. |
Default for items already in this environment
| Choice | What happens |
|---|---|
| Skip | What is here is kept. The version in the file is ignored. |
| Overwrite | What is here is replaced by the version in the file. |
| Fail | The import stops if anything in the file is already here. |
Each item in the tables below also has its own choice, which starts as Use default. Change it to treat that one item differently.
![\\\"A](\\\"/assets/cms-help/staging-import-complete.png\\\")
Every page and block carries a hidden identity that stays the same in every environment. An import matches on that, not on the title or address. So if a page was renamed in the first environment, importing it updates the same page here instead of adding a second one.
If nothing matches by identity, the import looks for a page at the same address, or a block with the same key, and treats that as the match.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Items that cannot be imported\"},\"anchor\":\"items-that-cannot-be-imported\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The Review import screen lists these under These items cannot be imported, each with the reason. The rest of the file is still imported. An item cannot be imported when:
The summary after the import lists the same items again.
A URL segment with capital letters is the one mistake the import puts right. It imports the page with the segment in lowercase, and says so on the Review import screen and in the summary. If the lowercase address is already used by another page, the page is not imported.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Safety\"},\"anchor\":\"safety\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Some pages are supplied with the service and imported automatically when it starts, with no one using this screen. This guide is one example. A newer release overwrites them, so changes made to them in an environment do not last.
You can tell them apart in the editor: a warning under the page title says This page is supplied with the service. To change one for good, ask the development team, so that every environment gets the change.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Clear all CMS content\"},\"anchor\":\"clear-all-cms-content\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Development environments can show a Clear all CMS content button on this screen. It deletes every page, content block and home page banner and cannot be undone. It is for resetting a test environment.
It appears only when an administrator has turned on the CMS:ShowDeleteAllButton setting, and never in QA, preproduction or production, whatever the setting says.
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Every search on the service is counted. Search analytics turns those counts into a picture of what people want from the site, and the feedback inbox holds the notes they send when search lets them down.
No personal data is stored with a search. Searches are grouped by an anonymous session, not by person.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Open Search analytics\"},\"anchor\":\"open-search-analytics\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, CMS administration, then Search analytics. Only administrators have it to begin with.
![\\\"The](\\\"/assets/cms-help/analytics.png\\\")
| Tile | What it tells you |
|---|---|
| Searches | How many searches were made. |
| Unique users | How many separate sessions made them. |
| Zero-result rate | The share of searches that found nothing. This is the one to watch. |
| P95 latency | How long the slower searches took. 95 in every 100 were faster than this. |
Under a figure, a small label compares it with the period before when it has changed by a tenth or more. Select a tile to see that figure charted over time.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Choose what the figures cover\"},\"anchor\":\"choose-what-the-figures-cover\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The filters at the top of the screen apply to everything below them. Select Apply filters after changing them.
| Filter | What it does |
|---|---|
| Time window | Last 24 hours, 7 days, 30 days or 90 days, or a range of your own. Dates are in UTC. |
| Chart bucket size | How finely the charts are divided, from 15 minutes to 1 month. |
| Aggregate to a typical week | Folds the period into one average week, to show the weekly pattern. |
| Search surface | Which kinds of search to count: searches someone submitted, instant searches of the site or a section, and instant searches of a single page. |
Reset to last 7 days puts the filters back.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Find the gaps in your content\"},\"anchor\":\"find-the-gaps-in-your-content\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Scroll down to Top zero-result queries and select View all zero-result queries. This is the most useful screen in the CMS for deciding what to write next.
![\\\"The](\\\"/assets/cms-help/analytics-zero-results.png\\\")
Each line is something people looked for and did not find. For each one, ask:
Select a query to run the same search on the live site and see what the visitor saw.
The Zero-result outcomes panel shows what people did next: tried different words, sent a note, or gave up. A high share giving up is the strongest sign that content is missing.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"See when people search\"},\"anchor\":\"see-when-people-search\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"When people search is a grid of the days of the week against the hours of the day. Darker squares mean more searches.
![\\\"The](\\\"/assets/cms-help/analytics-heatmap.png\\\")
Use it to choose when to publish changes, and to see whether a checking exercise is driving people to the help pages. Select a square to list the searches made in that hour.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The other panels\"},\"anchor\":\"the-other-panels\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Panel | What it shows |
|---|---|
| Top queries | What people search for most. Make sure the best page comes first for each. |
| Single-page search | Searches made with a search box set to This page. |
| Top pages | The pages that appear most often in results. |
| Top content blocks | The content blocks that appear most often in results. |
Every panel has a View all link to a full list, with a box to filter the rows.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Read the notes people send\"},\"anchor\":\"read-the-notes-people-send\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, Messages, then Search feedback. The number beside Messages in the header counts the notes nobody has read yet, together with any messages in the dead letter queue.
![\\\"The](\\\"/assets/cms-help/feedback-inbox.png\\\")
Select a note to read it. You see what the person was looking for, what they got instead, and the last search they made. View this session's searches lists everything they searched for in that visit, which often shows the words they tried before giving up.
Select Mark as read once someone has dealt with the note.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"How long the figures are kept\"},\"anchor\":\"how-long-the-figures-are-kept\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Searches are kept for 90 days and feedback notes for 365 days, then deleted automatically. An administrator can change both under CMS settings and site styling.
To delete one visitor's data sooner, open their session from a note, or from an hour on the When people search grid, and select Delete this session's data. It deletes their searches and any notes they sent. The deletion is recorded in the audit log.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Try the screens with sample data\"},\"anchor\":\"try-the-screens-with-sample-data\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"A new environment has no searches to show. In development and test environments, Seed sample search data, under System administration then Test data, fills the screens with made-up searches so you can see how they work. The same screen removes them again. It is available in development, review and QA environments only.
\"}}]]}]", "bodyPlainText": "Every search on the service is counted. Search analytics turns those counts into a picture of what people want from the site, and the feedback inbox holds the notes they send when search lets them down. No personal data is stored with a search. Searches are grouped by an anonymous session, not by person. Open Search analytics Go to Admin , CMS administration , then Search analytics . Only administrators have it to begin with. The four headline figures and search volume over time. Figures here are sample data. The four headline figures Tile What it tells you Searches How many searches were made. Unique users How many separate sessions made them. Zero-result rate The share of searches that found nothing. This is the one to watch. P95 latency How long the slower searches took. 95 in every 100 were faster than this. Under a figure, a small label compares it with the period before when it has changed by a tenth or more. Select a tile to see that figure charted over time. Choose what the figures cover The filters at the top of the screen apply to everything below them. Select Apply filters after changing them. Filter What it does Time window Last 24 hours, 7 days, 30 days or 90 days, or a range of your own. Dates are in UTC. Chart bucket size How finely the charts are divided, from 15 minutes to 1 month. Aggregate to a typical week Folds the period into one average week, to show the weekly pattern. Search surface Which kinds of search to count: searches someone submitted, instant searches of the site or a section, and instant searches of a single page. Reset to last 7 days puts the filters back. Find the gaps in your content Scroll down to Top zero-result queries and select View all zero-result queries . This is the most useful screen in the CMS for deciding what to write next. Searches that found nothing, most frequent first. Figures here are sample data. Each line is something people looked for and did not find. For each one, ask: Is the content there under another name? Add the word people used to that page's Search keywords . See Page properties . Is the content missing? That is a page to write. Is it something this service does not cover? Consider a short page that says so and points people to the right place. Select a query to run the same search on the live site and see what the visitor saw. The Zero-result outcomes panel shows what people did next: tried different words, sent a note, or gave up. A high share giving up is the strongest sign that content is missing. See when people search When people search is a grid of the days of the week against the hours of the day. Darker squares mean more searches. Darker squares are busier hours. Times are in UTC. Use it to choose when to publish changes, and to see whether a checking exercise is driving people to the help pages. Select a square to list the searches made in that hour. The other panels Panel What it shows Top queries What people search for most. Make sure the best page comes first for each. Single-page search Searches made with a search box set to This page . Top pages The pages that appear most often in results. Top content blocks The content blocks that appear most often in results. Every panel has a View all link to a full list, with a box to filter the rows. Read the notes people send Go to Admin , Messages , then Search feedback . The number beside Messages in the header counts the notes nobody has read yet, together with any messages in the dead letter queue. The Search feedback inbox. The notes here are sample data. Select a note to read it. You see what the person was looking for, what they got instead, and the last search they made. View this session's searches lists everything they searched for in that visit, which often shows the words they tried before giving up. Select Mark as read once someone has dealt with the note. How long the figures are kept Searches are kept for 90 days and feedback notes for 365 days, then deleted automatically. An administrator can change both under CMS settings and site styling . To delete one visitor's data sooner, open their session from a note, or from an hour on the When people search grid, and select Delete this session's data . It deletes their searches and any notes they sent. The deletion is recorded in the audit log. Try the screens with sample data A new environment has no searches to show. In development and test environments, Seed sample search data , under System administration then Test data , fills the screens with made-up searches so you can see how they work. The same screen removes them again. It is available in development, review and QA environments only." } @@ -298,7 +298,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-administrators\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Access to the admin area is decided in 2 places. DfE Sign-in decides which role a person has. Role settings, in this service, decides what each role can use.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The two roles\"},\"anchor\":\"the-two-roles\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Role | Its name in DfE Sign-in | What it is for |
|---|---|---|
| Administrator | cypmd_admin | Runs the service. Can use every part of the admin area. |
| Content editor | cypmd_content_access_user | Writes and publishes content. |
There is no list of users in this service. To give someone access, or take it away, change their role in DfE Sign-in.
Someone without a role that grants a section does not see it in the menu. If they go to its address, they get the Page not found page.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"What a content editor can use to begin with\"},\"anchor\":\"what-a-content-editor-can-use-to-begin-with\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Everything else is for administrators only until you grant it.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Change what a role can use\"},\"anchor\":\"change-what-a-role-can-use\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, System administration, then Role settings.
![\\\"The](\\\"/assets/cms-help/role-settings.png\\\")
Each row is a section of the admin area. Each column is a role. Tick a box to let that role use that section, then select Save role access. The screen confirms with Role access saved. The change takes effect within a minute.
The administrator column is ticked throughout and cannot be changed, so an administrator can never lock themselves out.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Two things Role settings does not control\"},\"anchor\":\"two-things-role-settings-does-not-control\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The preview of an unpublished page at its own address, and the pencils beside content blocks on public pages, are shown to people with the content editor role itself. Ticking boxes here does not change that.
An administrator who writes content should be given both roles in DfE Sign-in. Without the content editor role they can still do everything from the admin area.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Sections that matter for the CMS\"},\"anchor\":\"sections-that-matter-for-the-cms\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Section | What it opens |
|---|---|
content-pages | Pages: create, edit, publish, move, copy and delete |
content-blocks | Content blocks |
deleted-pages | Deleted pages, and restoring them |
content-staging | Content staging import/export |
search-analytics | Search analytics |
messages-inbox | Search feedback |
system-settings | System settings |
site-assets | Site CSS and JavaScript. Administrators only, even if you tick it for another role. |
role-settings | This screen |
app-logs | View logs |
audit-log | Audit log |
seed-sample-pages | The Seed sample CMS pages tool |
A common change is to tick search-analytics and messages-inbox for content editors, so the people who write the content can see what readers cannot find.
content-staging. An import can overwrite any page in the environment, so anyone with it can replace the whole site's content.If your organisation uses a role that is not in the grid, add it under Register a new role. Type the role's name exactly as it appears in DfE Sign-in and save. It gets a column with nothing ticked. Tick the sections it should have and select Save role access.
The Admin link in the header is shown to administrators and content editors only. People with a role you have added reach the admin area by going to /admin.
Two screens under System administration change how the CMS behaves for everyone. Both are for administrators.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"System settings\"},\"anchor\":\"system-settings\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, System administration, then System settings. Type CMS: in Filter settings to see the CMS ones.
![\\\"The](\\\"/assets/cms-help/settings.png\\\")
Each setting has its own Save button and takes effect when you select it. To go back to the default, clear the value and save.
| Setting | What it does | Default |
|---|---|---|
CMS:PageLength | How many rows a list shows before it splits into pages. This covers search results and the lists in the admin area. | 20 |
CMS:SearchDebugOn | Records why each search result was ranked where it was. Turn it on while you investigate why a page is not being found, then turn it off again. | Off |
CMS:ShowDeleteAllButton | Shows the Clear all CMS content button on the Content staging screen. Works in development environments only. | Off |
Type SearchAnalytics: in the filter for the settings behind Search analytics and feedback.
| Setting | What it does | Default |
|---|---|---|
SearchAnalytics:RetentionDays | How long searches are kept before they are deleted. | 90 |
SearchAnalytics:MessageRetentionDays | How long feedback notes are kept. | 365 |
The other SearchAnalytics: settings are technical: how long a session lasts, how often old data is cleared, and aids for the development team. Leave them alone unless the development team asks you to change them.
Go to Admin, System administration, then Site CSS and JavaScript. This screen adds your own styles and scripts to every page of the service, including the admin area.
![\\\"The](\\\"/assets/cms-help/site-assets.png\\\")
Select Save. The change reaches every visitor within about 30 seconds.
Only administrators can use this screen. Ticking it for another role on the Role settings screen does not open it.
This screen never loads the custom CSS or JavaScript, so you can always get back to it.
/admin/site-assets.To open any other page without the custom CSS and JavaScript, add ?siteAssets=off to the end of its address, for example /admin?siteAssets=off.
Use it for small, temporary adjustments that cannot wait for a release, such as hiding a banner. For anything lasting, ask the development team to make the change in the service itself, where it is tested and reviewed.
\"}}]]}]", "bodyPlainText": "Two screens under System administration change how the CMS behaves for everyone. Both are for administrators. System settings Go to Admin , System administration , then System settings . Type CMS: in Filter settings to see the CMS ones. The CMS settings. Each one has its own Save button. Each setting has its own Save button and takes effect when you select it. To go back to the default, clear the value and save. Setting What it does Default CMS:PageLength How many rows a list shows before it splits into pages. This covers search results and the lists in the admin area. 20 CMS:SearchDebugOn Records why each search result was ranked where it was. Turn it on while you investigate why a page is not being found, then turn it off again. Off CMS:ShowDeleteAllButton Shows the Clear all CMS content button on the Content staging screen. Works in development environments only. Off Type SearchAnalytics: in the filter for the settings behind Search analytics and feedback . Setting What it does Default SearchAnalytics:RetentionDays How long searches are kept before they are deleted. 90 SearchAnalytics:MessageRetentionDays How long feedback notes are kept. 365 The other SearchAnalytics: settings are technical: how long a session lasts, how often old data is cleared, and aids for the development team. Leave them alone unless the development team asks you to change them. Site CSS and JavaScript Go to Admin , System administration , then Site CSS and JavaScript . This screen adds your own styles and scripts to every page of the service, including the admin area. The Site CSS and JavaScript screen. Custom CSS is loaded after the service's own styles, so your rules win. Custom JavaScript runs on every page once it has loaded. Each has an Apply tick box. Untick it to switch your CSS or JavaScript off without deleting it. Select Save . The change reaches every visitor within about 30 seconds. ! Warning JavaScript added here runs for every visitor on every page. A mistake can break the whole service. Ask a developer to check anything you add, and try it in a test environment first. Only administrators can use this screen. Ticking it for another role on the Role settings screen does not open it. If a change breaks the site This screen never loads the custom CSS or JavaScript, so you can always get back to it. Go straight to /admin/site-assets . Untick Apply the custom CSS to the site or Apply the custom JavaScript to the site . Select Save . To open any other page without the custom CSS and JavaScript, add ?siteAssets=off to the end of its address, for example /admin?siteAssets=off . When to use it, and when not to Use it for small, temporary adjustments that cannot wait for a release, such as hiding a banner. For anything lasting, ask the development team to make the change in the service itself, where it is tested and reviewed." } @@ -338,7 +338,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms/for-administrators\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The service keeps 2 records. The audit log records what people did. The application log records what the service did. Start with the audit log: it answers most questions about content.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The audit log: who changed what\"},\"anchor\":\"the-audit-log-who-changed-what\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Go to Admin, then Audit log.
![\\\"The](\\\"/assets/cms-help/audit-log.png\\\")
Each row shows who did something, the kind of thing it was, whether it was an insert, an update or a delete, and when. It does not name the page or say what changed, so use it to answer "who was working on content at that time?" and then ask them.
Choose a kind of activity in Filter by activity and select Apply filters. Leave Filter by status on All statuses: status belongs to data egress and checking windows, and choosing one hides every CMS row. Select Export log as CSV to open the list in a spreadsheet.
The kinds of activity that come from the CMS are:
| Activity | Recorded when |
|---|---|
| Content page | A page is created, renamed, moved, copied, deleted or restored, or its properties change. A delete and a move both show as an update. |
| Content page version | A version is created, changed, published, scheduled or unpublished. Every change to a widget is recorded. |
| Content block | A block is created or edited, or is shown on a different page for the first time. |
| Content block version | A block is saved or reverted. |
| Content import | A file is imported through Content staging. |
| Content staging session | A file is uploaded for review before an import. |
| Feedback message | A visitor sends a search feedback note, or someone reads or deletes one. |
Go to Admin, System administration, then View logs.
![\\\"The](\\\"/assets/cms-help/logs.png\\\")
This is a technical record, mostly of use to the development team. You are most likely to open it because they have asked you to, or to look for errors around the time something went wrong.
| Filter | What it does |
|---|---|
| Level | How serious the entry is. Choose Warning or Error to see only problems. |
| Category | Which part of the service wrote the entry. |
| From and To | The period to look at. Times are in UTC. |
| Search | Words to look for in the entries. |
You can download what you have filtered, to send to the development team.
| You want to know | Look in |
|---|---|
| Who was changing content, and when | Audit log |
| Whether an import happened | Audit log |
| Why a page shows an error | View logs |
| What a visitor searched for | Search analytics and feedback |
The CMS is one group of tools on the Administration page. The others are Dashboard, System administration, Messages, Window administration, Data egress, Audit log and Danger zone.
The admin user guide (PDF) explains every group and how to use each screen. It is kept in the service's code repository and updated with the service.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"What the other groups do\"},\"anchor\":\"what-the-other-groups-do\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Topic | This guide | Admin user guide |
|---|---|---|
| Writing and publishing pages | In full | In outline |
| Content blocks, content staging | In full | In outline |
| Search analytics and search feedback | In full | In full |
| System settings, role settings, logs | The parts that affect the CMS | In full |
| Checking windows, data egress, the rules engine | Not covered | In full |
On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Most problems in the CMS have one of a few causes. Find what you are seeing below.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"My change is not showing on the site\"},\"anchor\":\"my-change-is-not-showing-on-the-site\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Check | What to do |
|---|---|
| Did you publish? | Your changes are kept as a draft. Open the page in the editor: a grey Draft tag means there are changes that are not live. Select Publish draft. |
| Did you save the widget? | Each widget has its own Save button. A change typed into a widget is lost if you leave without saving it. |
| Is a later version scheduled or live? | Open the Versions tab and check which version is Live. |
| Is your browser showing an old copy? | Reload the page. |
| Check | What to do |
|---|---|
| Is the page published? | Editors see a preview of an unpublished page, so it can look fine to you. Open the Versions tab: if no version is Live, publish one. |
| Has a Publish to date passed? | On the Versions tab, look for a version with a Publish to date in the past. It may still be marked Live. Select Publish on the version you want. |
| Has the address changed? | Renaming a page, or moving it under a different parent, changes its address. Old links are not redirected. |
| Was it deleted? | Look in Deleted pages and restore it. |
| Check | What to do |
|---|---|
| Is it published? | Unpublished pages are never in search. |
| Is Appear in search ticked? | Check the Properties tab. |
| Is it a folder? | Folders are never in search. |
| Do the words people type appear on the page? | Add them to Search keywords on the Properties tab. |
| Is the search box limited to certain pages? | A box set to Chosen pages only finds pages under the ones ticked. |
| Check | What to do |
|---|---|
| Is it published? | A Page navigation widget with a parent path leaves out unpublished pages. |
| Is Show in menu ticked? | Check the Properties tab. |
| Is it a folder? | A Page navigation widget with a parent path does not list folders. |
| Is the menu looking in the right place? | Open the Page navigation widget and check Parent path for children. |
| What is missing | Why |
|---|---|
| The Admin link, or a tool in the admin area | Your role does not include it. Ask an administrator to check Roles and access. |
| The Edit button on a page | You are not signed in as an editor, or the page is not a content page. Wiki pages are edited from Admin, then Pages. Fixed pages are edited through content blocks. |
| The pencil beside a content block, or the preview of an unpublished page | Both need the content editor role itself. Use Admin, then Content blocks or Pages, or ask for that role as well. |
| A new content block in the list | A block appears after someone has visited the page it is on. Visit the page, then look again. |
| Message | What it means |
|---|---|
| A page already exists at that path. | Another page under the same parent has that URL segment. |
| Cannot delete: remove or move its child pages first. | Delete or move the pages beneath it, then try again. |
| Cannot move a page under itself. | You dropped a page onto one of the pages beneath it. |
| Another page already uses that URL. | Choose a different URL segment. |
| The import session expired. Upload the file again. | You waited too long on the Review import screen. Nothing was changed. |
| Search is temporarily unavailable | A fault in the service. Try again in a few minutes, then tell the development team. |
| What happened | How to undo it |
|---|---|
| Published something too early | Open the Versions tab and select Publish on the previous version. |
| Deleted a widget or region | Do not publish. The live version is untouched: open it with View on the Versions tab and copy back what you need. If you already published, publish the previous version again. |
| Deleted a page | Restore it from Deleted pages. |
| Saved a content block with a mistake | Open its Version history and select Revert on the version before. |
| Imported the wrong file | Import the copy you exported beforehand, choosing Overwrite. Without that copy, the versions an overwrite replaced cannot be recovered. |
An earlier version was published with no end date, so it became the live version again. Open the Versions tab and select Unpublish on each version marked Live until none is.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"A scheduled page is live but search shows the old words\"},\"anchor\":\"a-scheduled-page-is-live-but-search-shows-the-old-words\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Search, menus and the Versions tab catch up the next time someone publishes or edits the page. Open the Versions tab and select Publish on the version that should be live.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"My changes to a page have gone\"},\"anchor\":\"my-changes-to-a-page-have-gone\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"If the editor shows the warning This page is supplied with the service on that page, the service imported a newer version of it and overwrote yours. That is expected for the pages of this guide and any others the service supplies. Ask the development team to make the change in the service.
If there is no warning, an administrator can check the audit log for a Content import.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"The page publishes at the wrong time\"},\"anchor\":\"the-page-publishes-at-the-wrong-time\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Publishing dates are in UTC. In summer the UK is one hour ahead, so a page set to 09:00 goes live at 10am UK time. Enter a time one hour earlier. See Drafts, publishing and versions.
\"}},{\"kind\":\"widget\",\"type\":\"divider\",\"props\":{}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Still stuck\"},\"anchor\":\"still-stuck\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"Tell the development team:
An administrator can add what the audit log shows for that page.
\"}}]]}]", "bodyPlainText": "Most problems in the CMS have one of a few causes. Find what you are seeing below. My change is not showing on the site Check What to do Did you publish? Your changes are kept as a draft. Open the page in the editor: a grey Draft tag means there are changes that are not live. Select Publish draft . Did you save the widget? Each widget has its own Save button. A change typed into a widget is lost if you leave without saving it. Is a later version scheduled or live? Open the Versions tab and check which version is Live . Is your browser showing an old copy? Reload the page. Visitors get \"Page not found\" Check What to do Is the page published? Editors see a preview of an unpublished page, so it can look fine to you. Open the Versions tab: if no version is Live , publish one. Has a Publish to date passed? On the Versions tab, look for a version with a Publish to date in the past. It may still be marked Live . Select Publish on the version you want. Has the address changed? Renaming a page, or moving it under a different parent, changes its address. Old links are not redirected. Was it deleted? Look in Deleted pages and restore it. A page does not come up in search Check What to do Is it published? Unpublished pages are never in search. Is Appear in search ticked? Check the Properties tab. Is it a folder? Folders are never in search. Do the words people type appear on the page? Add them to Search keywords on the Properties tab. Is the search box limited to certain pages? A box set to Chosen pages only finds pages under the ones ticked. A page is missing from a menu Check What to do Is it published? A Page navigation widget with a parent path leaves out unpublished pages. Is Show in menu ticked? Check the Properties tab. Is it a folder? A Page navigation widget with a parent path does not list folders. Is the menu looking in the right place? Open the Page navigation widget and check Parent path for children . I cannot see something I expect to What is missing Why The Admin link, or a tool in the admin area Your role does not include it. Ask an administrator to check Roles and access . The Edit button on a page You are not signed in as an editor, or the page is not a content page. Wiki pages are edited from Admin , then Pages . Fixed pages are edited through content blocks . The pencil beside a content block, or the preview of an unpublished page Both need the content editor role itself. Use Admin , then Content blocks or Pages , or ask for that role as well. A new content block in the list A block appears after someone has visited the page it is on. Visit the page, then look again. I cannot do something Message What it means A page already exists at that path. Another page under the same parent has that URL segment. Cannot delete: remove or move its child pages first. Delete or move the pages beneath it, then try again. Cannot move a page under itself. You dropped a page onto one of the pages beneath it. Another page already uses that URL. Choose a different URL segment. The import session expired. Upload the file again. You waited too long on the Review import screen. Nothing was changed. Search is temporarily unavailable A fault in the service. Try again in a few minutes, then tell the development team. I made a mistake What happened How to undo it Published something too early Open the Versions tab and select Publish on the previous version. Deleted a widget or region Do not publish. The live version is untouched: open it with View on the Versions tab and copy back what you need. If you already published, publish the previous version again. Deleted a page Restore it from Deleted pages . Saved a content block with a mistake Open its Version history and select Revert on the version before. Imported the wrong file Import the copy you exported beforehand, choosing Overwrite . Without that copy, the versions an overwrite replaced cannot be recovered. A page comes back after I unpublish it An earlier version was published with no end date, so it became the live version again. Open the Versions tab and select Unpublish on each version marked Live until none is. A scheduled page is live but search shows the old words Search, menus and the Versions tab catch up the next time someone publishes or edits the page. Open the Versions tab and select Publish on the version that should be live. My changes to a page have gone If the editor shows the warning This page is supplied with the service on that page, the service imported a newer version of it and overwrote yours. That is expected for the pages of this guide and any others the service supplies. Ask the development team to make the change in the service. If there is no warning, an administrator can check the audit log for a Content import . The page publishes at the wrong time Publishing dates are in UTC. In summer the UK is one hour ahead, so a page set to 09:00 goes live at 10am UK time. Enter a time one hour earlier. See Drafts, publishing and versions . Still stuck Tell the development team: the address of the page what you expected and what happened instead the time it happened An administrator can add what the audit log shows for that page." } @@ -398,7 +398,7 @@ { "versionId": 1, "minorVersion": 0, - "publishFrom": "2026-10-16T09:27:18Z", + "publishFrom": "2026-10-19T11:41:50Z", "content": "[{\"kind\":\"region\",\"layout\":\"one-third-two-thirds\",\"columns\":[[{\"kind\":\"widget\",\"type\":\"search\",\"props\":{\"label\":\"Search this guide\",\"placeholder\":\"\",\"action\":\"/search\",\"buttonText\":\"Search\",\"scope\":\"\",\"scopePageIds\":\"a969611f-33ad-518d-9ce5-dcd82a9b2656\",\"searchIn\":\"path\",\"instant\":\"true\",\"showButton\":\"true\",\"buttonBelow\":\"true\",\"noResultsText\":\"Nothing in this guide matches\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"children\",\"childrenParentPath\":\"help/how-to-use-the-cms\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"true\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"\"}},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"On this page
\"}},{\"kind\":\"widget\",\"type\":\"pagenav\",\"props\":{\"mode\":\"headings\",\"childrenParentPath\":\"\",\"showSearch\":false,\"searchPath\":\"\",\"searchLabel\":\"Search\",\"h1\":\"false\",\"h2\":\"true\",\"h3\":\"false\",\"h4\":\"false\",\"h5\":\"false\",\"h6\":\"false\"}}],[{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"The words you will meet in the CMS and in this guide.
\"}},{\"kind\":\"widget\",\"type\":\"heading\",\"props\":{\"level\":2,\"text\":\"Pages and their parts\"},\"anchor\":\"pages-and-their-parts\"},{\"kind\":\"widget\",\"type\":\"richtext\",\"props\":{\"html\":\"| Word | What it means |
|---|---|
| Page | Something with an address on the public site that you create and manage in the CMS. |
| Content page | A page built from widgets. The usual kind. |
| Wiki page | A simpler page that holds one block of text and nothing else. |
| Folder | A container for pages. It has no content of its own. |
| Page tree | All the pages of the site, arranged by which page sits beneath which. |
| Parent, child | A page directly above another in the tree is its parent. The page beneath is its child. |
| Section | One of the 4 top-level pages the service creates: Support, Wiki, Help and Guidance. |
| URL segment | The last part of a page's address. In /guidance/ks4-checking it is ks4-checking. |
| Path | A page's whole address after the site name, such as guidance/ks4-checking. |
| Region | A row of a content page that sets how many columns it has. |
| Widget | One piece of content in a region, such as a heading, some text or a search box. |
| Content block | A piece of text on a page that is built into the service, such as the home page or the footer. |
| Key | The name of a content block, such as home-content. |
| Word | What it means |
|---|---|
| Draft | A version nobody outside the CMS can see yet. |
| Live, published | The version visitors see. |
| Scheduled | A version with a Publish from date in the future. |
| Past | A version that has been published and is not the live one now. |
| Version | A saved state of a page or content block. Every version is kept. |
| Publish from, Publish to | The start and end of the time a version is live. |
| Unpublish | Take the live version of a page off the public site without deleting it. |
| Revert | Make an earlier version of a content block the live one again. |
| UTC | The time standard the service uses. The same as UK time in winter, and one hour behind it in summer. |
| Word | What it means |
|---|---|
| Search keywords | Extra words you give a page so that it is found by them. |
| Instant search | A search box that suggests matches while you type. |
| Scope | The part of the site a search box looks in. |
| Zero-result search | A search that found nothing. |
| Session | One visit to the site. Searches are grouped by session, not by person. |
| Word | What it means |
|---|---|
| Role | What kind of user you are. It is set in DfE Sign-in and decides what you can use. |
| Section (of the admin area) | One tool or group of tools that a role can be given access to. |
| Environment | One copy of the service. There are separate ones for development, testing and the real thing, which is called production. |
| Content staging | The tool for copying content from one environment to another. |
| Bundle | The zip file that Content staging exports and imports. |
| Audit log | The record of what people did in the admin area. |